What to Consider When Choosing an Event Venue
There are many decisions you have to make when organizing an event. Perhaps, the most important decision you may have to make is regarding the event venue. Confirm that the venue you want will be available on the date of your event and is spacious enough to accommodate the number of attendees you expect.
Organizing an event can turn out to be a frustrating experience when you don’t have a plan. However, with a few tricks up your sleeve, you will be able to organize a successful event without a lot of hassle.
Is it Time to Look for a Venue?
You can start looking for a venue for your event at any time you prefer. However, starting to search early has many advantages. Consider your budget and the number of people that will be attending the event to determine the suitability of a venue.
You should start looking for a venue months before the planned date of your event. When it comes to booking, give yourself at least 4 to 6 months in advance. After booking the venue, you will have more time to devote to things such as catering, entertainment, marketing and so on. There are various time-saving tools you can use to make your event organizing more efficient.
Here are the things to consider when looking for an event venue:
i) Location of the venue
You probably already have an idea of where you would like the venue to be located. For instance, a venue that is easy to access from the home or workplaces of the expected attendees would be ideal if you are hosting a local event. If you expect most of the attendees to be traveling from out of town, a good venue would be one that is near their hotels or the airport. Consider things like transport available, traffic and parking regardless of the venue you choose.
ii) Find out about parking
You should also find out whether there is ample parking at the venue. You want a venue with a secure parking ground. If you have found a great venue but it does not have an ample parking space, check whether there are alternative parking spots available nearby. You can also talk to the owners of nearby premises to find out whether your guests can use the parking spaces, perhaps at a small fee.
iii) How many people can fit in the venue
Finally, consider the capacity and minimums of the venue. For instance, find out how many people can be easily and comfortably accommodated in the venue. You want your attendees to be comfortable in the venue. Moreover, you have to follow the local safety and fire regulations.
Follow the three tips above when choosing an event venue.